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Technical Session Speaker Information

Final Paper Format Information

A template for your final paper, including additional information regarding font style and size, margins, charts/graphs, appendices, and references, is available here. Final papers are expected to be no less than 8 pages and no more than 15 pages in length.

Oral and Poster Presentation Information
Oral Presentations

All oral presentations are limited to a total length of 20 minutes. This allotted time is intended for 15 minutes of actual presentation time, with an additional five (5) minutes allowed for questions and answers. Time may vary dependent on final number of speakers in your session.

Visual aids are encouraged in the form of Microsoft PowerPoint slideshows, and presenters are urged to bring the slideshow files to the symposium on a USB flash drive. Plan to bring the files associated with your presentation directly to the session room at least 15 minutes before your scheduled session. This will provide you with an opportunity to meet your session chair/moderator, and make certain that your PowerPoint slide is appearing correct. Laptops will be provided.

By arriving early, presenters will have the opportunity to ensure that their files load and appear as expected during the session. When preparing PowerPoint files for your presentation, try to save the slideshow in a reverse-compatible format. The computers at the symposium may be utilizing an earlier version of Microsoft Office, and therefore, may not be able to open or display certain files optimally that are created in a newer version. ly.

Keep in mind that Conference staff are not available to print supplemental materials or visual aids. Presenters are responsible for these items, so please arrive prepared.

Poster Presentations

Plan to mount your materials at least 15 minutes prior to the opening of the session. All illustrations, charts, etc., to be posted should be prepared in advance as materials for these purposes will not be available at the conference facilities.

A partition with dimensions of 1.22 m tall by 2.44 m wide (4 ft by 8 ft) will be assigned to 2 poster presenters, each presenter being assigned one side of the partition. Push pins will be supplied to secure your poster to the partition.

Any format that fits in the available space is acceptable. Some posters are prepared as one, large sheet and usually brought to the conference rolled up in a tube. You may need to locate a large-format printer for this purpose, e.g., at a copy store. Other posters are prepared as a group of smaller sheets, which may be easier to prepare and transport. The format is up to you. Remember that, if you submitted one, you can refer to your proceedings paper for additional details.

Large print should be used. A minimum font size of 20 points is recommended, and larger is better. Remember that this should apply to your graphics as well. You should be able to read graph legends and scales from a distance of one meter. Do not simply bring a normal sized copy of your proceedings paper.

No duplication facilities will be available at the conference.

Important Note:

If for any reason you are unable to attend the Conference and deliver your presentation, it is your responsibility to contact the appropriate technical program organizer to make alternative arrangements. You may contact [email protected]


Please submit your full paper. For the authors whose abstracts have been accepted and wish to submit a full paper, you may now do so. Final paper deadline is March 20. Final presenter registration (paper or no paper) deadline is also March 20.

Important Dates

  • Renewed Abstract Deadline - February 2, 2015 - Closed
  • Notification to Authors - February 6, 2015 - Closed
  • Final Papers Due - March 20, 2015
  • Presenter Registration Deadline - March 20, 2015
  • Final Paper Revisions Deadline - April 17, 2015
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